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Fashione Building your Product File
Getting Started – Prior to the creation of the product file several system parameters must be defined within the Stock Inventory application. Information relating to your stock would be better planned before attempting to build your product file, see below for details:
To start the set up of the software you must login to the software with the username and password provided then click once on the ‘Parameters’ icon from within the Main menu. Information used to prepare the product file and business parameters are as follows;
- Suppliers – Products must have a supplier, this aids the ordering of products and used for reporting analysis, simply enter your suppliers details.
- Colours – Allow you to maintain & report on products by colour, they act as part of the fashion matrix for further analysis, we suggest that you enter a wide variety of shades as well as the entry of common base colours.
- Seasons – Allow you to maintain & report on products by season, grouping products into seasons provide for further reporting analysis for stock & sales
- Categories – These are the top-most level of hierarchy of product classification, i.e. Clothing, Accessories and Footwear, etc it would be better if you plan the product grouping prior to adding them to the system.
- Departments – These are the second level classifications that branch down from the categories i.e. from Category = Clothing you could find Dresses, Blouses, Skirts, Jeans, tops etc as departments
- Sub-Departments – These are the third level of classification, from the above examples you might find Category = Clothing, Department = dresses, Sub-Departments could be casual, evening, formal etc
- Brand Labels – if these are defined then extra analysis would be available for sales, marketing and supplier analysis, i.e. Diesel, Firetrap, FCUK, etc
- Sizes – These are defined in scales, each size scale can accommodate up to 20 different size’s within the scale i.e. Tops & T-shirts could range from XS – XXL, which equals 6 sizes or a Men’s “euro” shoe size could range from 6 -14, you can have as many size scales as you need bearing in mind you will need different size scales for the type of garment or shoe but generic scales can be used more than once.
The following parameters are not required for the preparation of the product file but are required for use within the Point of Sale Packages and Sales Invoicing Modules:
- Company Details – this information appears on your receipts and includes Company name, address, and telephone and VAT numbers.
- Pre-set Discounts – You can predefine various percentage discount amounts i.e. 25% that can be applied to a staff purchase from the discount screen on the POS unit, if no value set then no staff discount can be applied.
- Credit Cards – Allows the user to define card types for end of day banking.
- Reasons – There are several ‘reasons’ descriptions that would be helpful to the users whilst performing tasks at branch level these are as follows:
No Sale – A reason must be given for why the drawer is to be opened these could include ‘change’ or ‘cash lift’.
Pay In and Out – Used to take cash out of the drawer for petty cash, window cleaning, refreshments etc
Price Shift - reasons why the user is changing the price of an item at the POS i.e. ‘incorrect price’, ‘marked’ or ‘damaged’.
Returns – These reasons could be used customers return items that maybe ‘wrong size’, ‘unsuitable’, ‘marked front’, etc.
Creating Products – Once the key ‘System Parameters’ have been configured to your requirements, you can start creating products clicking once on the ‘Styles File’ icon within the main menu, if you are unsure about starting this process please contact our technical support team on + 44 (0) 1257 220205 for assistance and training to start off this process.
Stock Inventory related topics:
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The Fashione Styles File module is the main Back Office module.
Its main purpose is to create and maintain your style products file.
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The SQL Writer module allows you to create any SQL reports as long as you know SQL statements and queries.
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This is a very efficient and fast way to make prices alterations for multiple products, saving you time and effort.
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Allows to reference and view at a glance all the information related to a particular style.
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The Products Catalog module allows you to view your stock levels and stock images using a catalog view matrix.
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The Company Overview module was designed to provide you with the simplest way to overview your business performance.
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The Fashione Data Backup module is a very easy to use and efficient module that you can use to backup your data daily.
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The Fashione Reports Suite module allows you to report on any information that is stored on your database.
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The Fashione Support Manager module allows you to Delete Invalid Products and Customers.
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Download your free version of Fashion Stock Inventory system.
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Learn How to Get Started with Fashione Stock Inventory.
Build your product file and parameters.
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Get Free Stock Inventory Software.
Style x colour x size (fashion matrix) stock listings. Replace 'home made' databases and hours of paper trails. Report suite for Stock analysis by brand, season, supplier...
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Fashione Latest News
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